Things we can do for you

While we are structured as Project Managers, our approach to managing projects and clients is based on creating an agile and collaborative environment.

Explore in detail each service we offer by scrolling down the page. 

PROJECT MANAGEMENT

Quantum Projects offers a complete project management service. Utilising an internationally recognised project management framework, we tailor each project to meet our client’s particular requirements.

  • Assistance with feasibility
  • Undertaking a User Requirements Brief to determine the clients’ needs and utilise a ‘bottom up’ approach
  • Recognising our clients’ focus is on their core business and subsequently reduce their time commitment required on the project
  • Management of the design development process
  • Management of integrated fitout
  • Management of the procurement process – tender coordination, evaluation, negotiation and contract assignment
  • Cost management – define scope and allocate risk to establish sound basis for cost control, then continuously monitor and update cost plans to ensure budgeted costs are not exceeded
  • Risk management – we undertake a detailed process of risk identification and response to reduce, manage and control the likelihood and impact of undesirable events
  • Management and liaison with regulatory and government authorities to ensure the approval process for statutory, mandatory and regulatory requirements and approval times are minimised
  • Site superintendence
PROGRAM MANAGEMENT

We understand that organisations experience multiple projects, large and small, to be managed at any one time and invariably in challenging environments. We realise the importance of program management achieving the centralised, coordinated management of a group of projects, to achieve the organisations’ strategic objectives and benefits.  We achieve this by utilising the following steps:

  • Communicate with all stakeholders on their project needs and related interdependent activities for repetitive or cyclical undertakings
  • Perform an overarching schedule development for all projects and identify key milestones
  • Review lead times for critical path items and expedite the procurement schedule where possible, to expedite all subsequent downstream engineering, infrastructure and construction activities
  • Balance potentially competing resources for time, cost, quality and risk to optimise outcomes for multiple/similar projects
  • Perform a cost benefit analysis to meet quality requirements and benefit from less rework
  • Stakeholder management
  • Continually review project schedule to maintain an accurate program, identify risks and seek opportunities
  • Identify key risk issues affecting independent projects and work with appointed project managers to mitigate, share, resolve or allocate
  • Provide regular and accurate reporting, including a comprehensive financial analysis, to enable lead indicator data driven decision making.
CONTRACT & COMMERCIAL NEGOTIATION

We pride ourselves on technical excellence, commercial experience and responsiveness in facilitating and negotiating transactions.

The scope of our expertise includes providing planning and strategic advice for the overall project, as well as negotiating commercial outcomes during each stage of a project.

Our unique ability to combine our project management skills with our commercial expertise provides our client with the comfort all aspects have been provided.

By directly negotiating contractual terms and conditions on behalf of our client or liaising with our clients’ legal team, we ensure that:

  • Our clients’ commercial and operational requirements are satisfied within the legal framework
  • Negotiations do not unduly impact the critical path of the project
  • Our clients’ legal and commercial risk is minimised
  • The scope of works, objectives and expectations for contractors and suppliers is clearly defined
  • Suppliers and contractors meet the operational, financial and quality standards required for the project
  • Suppliers and contractors hold all appropriate qualifications, insurance and regulatory approvals

Quantum Projects understands that commercial issues play a major role in the success of a project.

PROCUREMENT & CONTRACT ADMINISTRATION

The procurement of contractors, suppliers and materials is a critical stage of a project’s life cycle. Decisions made at this stage can have a significant impact on the success of a project.

Quantum Projects understands the importance for a project management team to be acutely aware of the legal implications of actions taken when administering any contract.

Time management is a critical factor in the success or failure of a project. Our systems allow us to manage and control project time frames to ensure successful project delivery.

Our experience in procurement and contract administration will ensure that:

  • Tender documents are tailored to the specific requirements of the project
  • The tendering process is streamlined and aligned to the project’s critical path and key milestones
  • Procurement documents are rigorous enough to ensure consistent comparable responses but flexible enough to allow consideration of client suggestions for better ways to satisfy the project requirements
  • Tenders will be assessed to ensure that all suppliers/contractors have the experience, resources and capacity to undertake their role in the project
  • Tender evaluations are presented simply and objectively for client approval
  • Suppliers and contractors’ operational performance meets contractual requirements
  • Payment claims are managed and approved in line with contractor’s progress and relative to clients’ cash flow
  • Clients are kept informed of contractor’s performance through regular status reports
  • Perform an overarching schedule development for all projects and identify key milestones
  • Review lead times for critical path items and expedite the procurement schedule where possible, to expedite all subsequent downstream engineering, infrastructure and construction activities
  • Balance potentially competing resources for time, cost, quality and risk to optimise outcomes for multiple/similar projects
  • Perform a cost benefit analysis to meet quality requirements and benefit from less rework
  • Stakeholder management
  • Continually review project schedule to maintain an accurate program, identify risks and seek opportunities
CORPORATE REAL ESTATE & ADVISORY SERVICES

Quantum Projects specialise in providing corporate real estate and advisory services to the Brisbane market place. We provide specialist real estate services for transactions and project pieces for a range of clients.

When providing corporate real estate advice it is essential to understand our client’s needs. We identify at the front end  the “vision” and how it will contribute to the strategy and goals of the business, which ultimately converts to the landscape of the accommodation solution. Engagement at the preliminary stages of a project are critical to successful delivery of project outcomes. From our experience it is the initial 10% of the journey that is critical and will determine the outcome. More importantly, once the journey reaches this 10% milestone the Leadership Team is significantly financially committed to the life cycle of the delivery.

Our  approach involves considerable review of all aspects affecting our client’s profile both internally and externally in a collaborative environment.

To achieve this we establish a framework and conduct the following activities :

  • Undertake pre-feasibility due diligence to ask ‘is this the best solution for the business’
  • Establish and conduct feasibility with a ‘whole of business’ approach
  • Develop appropriate strategic planning to incorporate ongoing needs and demand for BAU and specialist project delivery
  • Establish focus groups and develop briefs from key internal stakeholders
  • Conduct a ‘gap analysis’ to identify clients needs in the short, medium and long term
  • Establish delivery models based on leasing or holding strategies, particularly with reference to the proposed amendments to International Finance Standards affecting leases
  • Appropriate risk process that is informative and provides sufficient interface for decision making and prioritise risks and mitigation strategies at both a corporate and director level
  • Consider regulatory and mandatory obligations for particular operations and financial institutions market sector
  • De-risk portfolio through developing and implementing CAPEX and OPEX strategies to underpin accommodation strategies
  • Overview market testing and negotiate commercial lease packages including rental abatements, incentives and fit-out contributions
  • Negotiate integrated fit-outs to minimise time and maximise fit-out budgets. This includes procurement of ‘long lead’ items
  • Understand existing and establish future exit strategies to minimise business impact including critical system redundancy and risk mitigation.
  • Ensure accommodation needs match and support organisational objectives and culture for workplace transformation and business technology solutions
  • Integrate leases into enterprise asset management systems

MORE SERVICES WE OFFER

Due to the ever changing environment, we understand that our clients require a flexible engagement solution that is bespoke. We offer an extended and tailored service that includes the following forms of engagement:

  • Adhoc professional consultancy
  • Secondment and personnel services
  • Master Service Agreements
  • Flexible full time/part time delivery models to suit each individual client

Quantum Projects look forward to the opportunity of discussing our capability and service offering with you.